Finance Assistant: Admin Clerk (Swellendam, Western Cape)

Purpose of the Role:

• To monitor and control all administrational functions relating to finance to be done in accordance with ac-counting and internal procedures

Key Performance Indicators for this role (but not limited to):

• Ensure up-to-date information readily available for document control, auditing purposes and management decision-making.
• Capture and upload all relevant information for analysis.

Job Summary:

• Ensure that all stock sheets are sent out to the different departments by the 25th of each month.
• Check the accuracy of submitted stock sheets and ensure that all mistakes are corrected prior to processing.
• Responsible for data input of cheese, milk and whey.
• Prepare all required documents for stock take.
• Ensure that process, codes as well as correct stock names are allocated to the correct warehouses.
• Accurate allocations must be done to the correct warehouses.
• Summit the Stock Summary Report.
• Provide a Total stock summary from SYSPRO
• Submit various reports / summaries on requests: Budget vs Actuals, Yield reports, Production summary, etc.
• Maintain effective filing system for all documentation required in the creditors process as required.
• Process GRN’s on system
• Assist with additional administration functions as and when required.

Role Capabilities:

• Good communication skills with the ability to work with others to achieve objectives.
• Good planning and time management skills.

Personal Capabilities

• Problem solver
• Ability to work within a diverse team.
• Accuracy and attention to detail.
• Ability to plan work and meet deadlines.
• Ability to work under pressure

Qualifications and Experience:

Matric / Grade 12 with Accounting

• Computer literacy (advanced Microsoft Excel is advantageous)
• Knowledge of internal accounting systems / software is advantageous
• Minimum 2 years’ relevant experience in a similar position in administrative support and accounting environment